Longwood University - Lancaster Hall Controls Modification

The Work consists of the installation of a new Building Automation System (BAS) and partial new control components compatible with the new BAS as indicated on the drawings and in the specifications.


Accepting Bids

Prebid Date3/19/19 10:00 am

Bid Date4/8/19 3:00 pm


Lawrence Perry & Assoc., Inc.


201 High Street, Lancaster Hall, Room 207A, Farmville, Virginia 23909

Sealed bids are invited for the construction of Lancaster Hall Controls Modification, Project Code: 214-18050, at Longwood University in Farmville, VA.
The Work consists of the installation of a new Building Automation System (BAS) and partial new control components compatible with the new BAS as indicated on the drawings and in the specifications.
Sealed bids will be received at Longwood University, Materiel Management Office, Lancaster Hall, Room 207A, 201 High Street, Farmville, VA 23909. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on April 8, 2019. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on April 9, 2019, at Longwood University in Lancaster Hall, Room 223, 201 High Street, Farmville, VA 23909.
A Bid Bond is required.
eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.
Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.
A pre-bid conference will be held at the Lancaster Hall Room 223 at 2:00 p.m. on March 19, 2019. Attendance shall be optional for those submitting a bid.
The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov and on the Longwood University Materiel Management website at http://tkts.longwood.edu/ListIFB.aspx and on the bulletin board on the southeast wall at the end of Dorrill Dining Hall, Longwood University, Redford Street, Farmville, VA.
Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.
Under Executive Order 20, July 22, 2014, Cabinet Secretaries and all executive branch agencies are directed to continue and advance the following on a race and gender neutral basis: Exceed a target goal of 42% of discretionary spending with small businesses certified by DSBSD.
The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from http://www.trascoplanroom.com/.
Bidders shall be responsible to pay all fees required by TRASCO for electronic downloads and hard copies.
Copies of the Invitation for Bids documents, including the pans and the specifications, will also be available for inspection at the following location:
Longwood University
Room 117, McCorkle Building
Farmville, Farmville 23909
(434) 395-2090

Authorized Official of Owner/Agency:
Longwood University
Cathryn B. Mobley
Associate Vice President for Administration and Finance
201 High Street
Lancaster Hall, Room 217C
Farmville, Virginia 23909
FAX: (434) 395-2246
Attachment: eVA Vendor Registration Requirements
ENCOURAGEMENT OF SWaM BUSINESSES: It is the policy of the Commonwealth of Virginia to contribute to the establishment, preservation, and strengthening of Small, Woman-owned and Minority-owned (SWaM) business enterprises and to encourage the participation of Department of Small Business and Supplier Diversity (DSBSD) certified SWaM businesses in State procurement activities. Toward that end, Longwood University encourages DSBSD-certified SWaM firms to compete and encourages non-SWaM firms to provide for the participation of DSBSD-certified SWaM businesses through partnerships, joint ventures, subcontracts, and other contractual opportunities.
Longwood University has adopted an annual SWaM Procurement Plan that specifies goals for SWaM procurement by Prime Contractors (A/E or Construction) in support of the State’s initiative for increasing state procurement from SWaM businesses. It requires reporting the use of SWaM certified subcontractors and suppliers and reporting of payments made to these firms. Upon award of contract, a Prime Contractor is required to create and certify a SWaM subcontracting plan to meet SWaM goals when submitting their list of sub-contractors for approval. Prime contractors are then required to submit reports of payments made to SWaM sub-contractors and direct suppliers with each invoice or Schedule of Values (CO-12) submitted. The CO-12 has been updated by the state to include fields for SWaM information and can be downloaded from the Bureau of Capital Outlay website http://www.dgs.virginia.gov/. Monthly invoices or Schedules of Values will not be accepted unless SWaM information is included. Final payment under the contract in question shall be withheld until certification of SWaM compliance is received and confirmed by the agency. SWaM reporting is a Prime contractor responsibility that must be submitted to receive progress payments.
Longwood University SWaM subcontracting goals for this project are as follows:
Construction, A&E, and Professional Services
Small – 31%
Woman-owned – 8%
Minority-owned – 3%
Total SWaM Goal – 42%
In addition to submission of subcontractor information with each invoice or CO-12, SWaM Reports will be required on a monthly basis. Monthly reports will be due with monthly invoices.
No vendor is considered a Small Business Enterprise, a Woman-Owned Business Enterprise or a Minority-Owned Business Enterprise unless it has obtained certification from the Commonwealth. For SWaM registration guidelines and additional registration information, refer to the Virginia Department of Small Business and Supplier Diversity website at https://www.sbsd.virginia.gov/. All certified SWaM vendors are assigned a SWaM identification number by DSBSD which should be used in monthly reports. If you have any questions, please do not hesitate to contact the Director of Materiel Management or your Project Manager.
If bidder is SWaM certified, then the above procedures do not apply.