LONGWOOD UNIVERSITY HINER HALL AND COYNER HALL CHILLER SYSTEM REPLACEMENT

The project is generally described as the demolition of two chiller systems and providing a single combined chiller system to serve both Hiner and Coyner Halls as indicated on the drawings and in the specifications. Work also includes chiller roof rack support, equipment screen wall, associated electrical work, and roof repair. Ceiling work and wall chase(s) will also be required for concealing pipe.

Status

Bidding Closed

Prebid Date9/4/20 11:00 am

Bid Date9/22/20 11:00 am

Company

Lawrence Perry & Assoc., Inc.

Location

201 High Street, Farmville, VA 23909

Sealed bids are invited for the construction of Hine Hall and Coyner Hall Chiller System Replacement, Project Code: 214-18440-003 at Longwood University in Farmville, VA.

The project is generally described as the demolition of two chiller systems and providing a single combined chiller system to serve both Hiner and Coyner Halls as indicated on the drawings and in the specifications. Work also includes chiller roof rack support, equipment screen wall, associated electrical work, and roof repair. Ceiling work and wall chase(s) will also be required for concealing pipe.

Sealed bids will be received at Longwood University, Materiel Management & Purchasing Office, Lancaster Hall, Room 215A, 201 High Street, Farmville, VA 23909. The deadline for submitting bids is 11:00 A.M. sharp, as determined by the Bid Officer, on September 22, 2020. Due to the COVID-19 pandemic, the bids will be opened virtually and read aloud beginning at 11:00 A.M., on September 23, 2020. Those wishing to attend the bid opening must request the ZOOM link by sending an email to materielmanagement@longwood.edu by 5:00 P.M. on September 18, 2020.

A Bid Bond is required. Bidder must use the Commonwealth of Virginia Standard Bid Bond (DGS-30-090, Rev 12/07) to submit their bid bond. A copy is included as an attachment to this IFB and is also available for download from the DGS Forms Database at https://dgs.virginia.gov/search/documents-and-forms/.

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements on page 11.
Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

An optional pre-bid conference will be conducted at 11:00 a.m. Local Time on September 4, 2020. Due to the on-going COVID-19 pandemic, the pre-bid conference will be conducted virtually via ZOOM. Persons wishing to attend the virtual pre-bid conference must send an email to materielmanagement@longwood.edu and request the ZOOM link for the pre-bid conference. Site visits will be available by appointment only and only after the pre-bid conference has been conducted. The contact information to schedule a site visit will be provided during the pre-bid conference and published immediately following the pre-bid conference.

The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eVA.virginia.gov, Longwood University Materiel Management & Purchasing website at http://tkts.longwood.edu/ListIFB.aspx and on the bulletin board on the southeast corner of Dorrill Dining Hall, Longwood University, Redford Street, Farmville, VA.

Upon award of contract, the Contractor must submit a copy of their company’s COVID-19 response plan when returning the signed contracts to the University.

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.
The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from http://www.trascoplanroom.com/.

Bidders shall be responsible to pay all fees required by TRASCO for electronic downloads and hard copies.

Copies of the Invitation for Bids documents, including the plans and the specifications, will also be available for inspection at the following location:
Longwood University
Room 117, McCorkle Building
201 High Street
Farmville, Virginia 23909
(434) 395-2864
Authorized Official of Owner/Agency

Attachment: eVA Vendor Registration Requirements

ENCOURAGEMENT OF SWaM BUSINESSES: It is the policy of the Commonwealth of Virginia to contribute to the establishment, preservation, and strengthening of Small, Woman-owned and Minority-owned (SWaM) business enterprises and to encourage the participation of Department of Small Business and Supplier Diversity (DSBSD) certified SWaM businesses in State procurement activities. Toward that end, Longwood University encourages DSBSD-certified SWaM firms to compete and encourages non-SWaM firms to provide for the participation of DSBSD-certified SWaM businesses through partnerships, joint ventures, subcontracts, and other contractual opportunities.

Longwood University has adopted an annual SWaM Procurement Plan that specifies goals for SWaM procurement by Prime Contractors (A/E or Construction) in support of the State’s initiative for increasing state procurement from SWaM businesses. It requires reporting the use of SWaM certified subcontractors and suppliers and reporting of payments made to these firms. Upon award of contract, a Prime Contractor is required to create and certify a SWaM subcontracting plan to meet SWaM goals when submitting their list of sub-contractors for approval. Prime contractors are then required to submit reports of payments made to SWaM sub-contractors and direct suppliers with each invoice or Schedule of Values (CO-12) submitted. The CO-12 has been updated by the state to include fields for SWaM information and can be downloaded from the Bureau of Capital Outlay website http://www.dgs.virginia.gov/.
Monthly invoices or Schedules of Values will not be accepted unless SWaM information is included. Final payment under the contract in question shall be withheld until certification of SWaM compliance is received and confirmed by the agency. SWaM reporting is a Prime contractor responsibility that must be submitted to receive progress payments.