PHCC - Stone Hall - Chiller & Cooling Tower - Phase II

The project is generally described as the rework/relocation of the existing Cooling Tower.


Accepting Bids

Prebid Date9/14/21 10:00am

Bid Date9/28/21 2:00pm


Spectrum Design


PHCC, Philpott Hall, Conference Room 122, Martinsville, Virginia 24112

Sealed bids are invited for the Stone Hall, Chiller & Cooling Tower – Phase II Project at Patrick Henry Community College, 645 Patriot Avenue,

Martinsville, VA 24112. The project is generally described as the rework/relocation of the existing Cooling Tower.

Sealed bids will be received at the Virginia Community College System, Attn: Sibyl Roberts, 300 Arboretum Place, Suite 390, Richmond, Virginia 23236. PLEASE NOTE: For shipping/mailing. Use Suite 390; for hand delivery, use Suite 200. The deadline for submitting bids is 3:00 P.M. sharp, as determined by the Bid Officer, on September 28, 2021. The bids will be opened publicly and read aloud beginning at 3:00 P.M. on September 29, 2021, at this same location.

DUE TO COVID-19 AND GOVERNOR’S EXECUTIVE ORDER NUMBER 55: In person hand delivery is being supported on bid day from 9:00 A.M. to time of bid receipt (2:00 P.M. unless otherwise stated in the IFB) at the stated location. Building is open during regular business hours. All visitors need to sign in at the virtual receptionist (iPad on the wall in the main lobby.) Delivery on all other days should be by mail, UPS, FedEx or similar shipping method. Bids may be modified as per the Instructions to Bidders using fax number (804) 819-4762 and copying

A Standard Commonwealth Bid Bond is required (form CO-10.2 and Contract Security is required for any bid regardless of bid amount).

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

A Pre-bid Conference will be held at 11:00 A.M. on September 14, 2021, at Patrick Henry Community College, Philpott Hall, Conference Room 122, Martinsville, Virginia 24112. Due to COVID-19, Face Masks are required, when in the building. “Social Distancing” is required, when on campus. Attendance shall be optional for those submitting a bid.

The contract shall be awarded on a lump sum basis as follows: The Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.
Bidding Documents may be purchased at TRASCO – 128 West Kirk Avenue, Roanoke VA (540-345-1533) (no partial sets will be issued), bidder is responsible for purchase, no refunds.

Owner: The Commonwealth of Virginia, State Board for Community Colleges

eVA Business-to-Government Vendor Registration, Contracts, and Order: The eVA Internet electronic procurement solution, web site portal, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide construction and/or professional services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders or offerors must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in their bid/proposal being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued and the current fees can be found on the eVA website at

eVA Orders and Contracts: The solicitation/contract will result in one (1) purchase order(s) with the eVA applicable transaction fee assessed for each order.